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ProProfs Training Maker Vs. LMS365: Which One Is a Better Tool? 

ProProfs LMS vs LMS365

ProProfs Training Maker and LMS365 are both popular online training tools. But which one suits your needs better?

To help you decide, I have compared them on 10 important criteria, such as interface, gamification, integrations, reporting, and more.

Let’s see which tool wins the comparison.

Features ProProfs Training Maker LMS365
Installation Type Cloud-based Cloud-based
Pricing Forever free for up to 10 learners. Paid plan starts at $1.97/learner/month for large teams. Custom pricing
Interface Simple and user-friendly UI. No extensive training is required to run the tool. Simple-to-use interface with integrated Microsoft 365 applications.
Automation Supports automated self-enrolment, scheduled notifications and reminders, report generation, and progress tracking. Uses Microsoft 365’s Power Automate for automation.
Customization Customize the look and feel of your training courses by using the right colors, themes, configurations, course templates, and learning paths. Customize workflows, set color themes for training courses, and ensure they align with your branding.
Privacy & Security Elevate security with password protection, role-based permissions, GDPR compliance, SSO, and top-notch cloud infrastructure Identity and access management, data loss prevention, and threat protection
User Management Assign specific roles and permissions based on users’ location or department. Import user details in bulk from Google account. Add or remove LMS admins, configure global LMS settings, and manage API keys.
Gamification Deploy badges, leaderboards, quizzes, points, and certificates to drive engagement and participation in courses. Leaderboards, progress dashboards, point system, and custom quizzes.
Integrations Teams well with CRMs, HRIS, email marketing tools, SCORM/xAPI, and many more. Integrates with Microsoft 365 ecosystem, including platforms like SharePoint and Teams.
Reporting Generate AI-powered reports to monitor course progress, completion rates, and learner performance. On-screen tracking of live data and advanced analytics that are powered by Microsoft’s Power BI
Support Get 24/7 support via live chat, email, phone, and a knowledge base. Offers a knowledge base and a ticketing system

ProProfs Training Maker Vs. LMS365: A Feature-by-Feature Comparison

I tested both ProProfs Training Maker and LMS365 on 10 crucial parameters ranging from interface to customer support.

On top of this, I also considered peer feedback to come up with a fair comparison and understand which tool deserves the hot seat.

1. Interface

The interface is a vital feature that can make or break a learner’s experience. The simpler and more intuitive the interface, the shorter the learning curve and the easier it is for learners to navigate the training platform.

A thoughtfully designed interface makes it effortless for learners to access courses and assessments, take up quizzes, and track performance. It guides them at every step making their learning journey hassle-free.

PP TM LMS Classroom

ProProfs Training Maker encompasses a user-friendly interface designed keeping in mind the needs of administrators and learners. The dashboard is clean, organized, and customizable, making navigation effortless for users.

As an administrator, you can create courses from scratch or pick from a wide array of templates to kickstart the journey. Also, you can add images, videos, tests, quizzes, and presentations to make your training courses more engaging for learners.

I also love the fact that this software works seamlessly across different devices, operating systems, and browsers, making learning convenient and hassle-free.

LMS365 Course Cataloghus reducing errors and enhancing users’ efficiency.

LMS365 also offers a user-friendly interface. The only difference is that its interface is designed with a focus on integration with Microsoft 365 applications. So, for those who rely heavily on Microsoft tools, the interface will feel familiar and easy to navigate.

One advantage of Microsoft integration is that you get drag-and-drop elements that make creating and managing courses even easier.


It’s a tie. I will give both ProProfs Training Maker and LMS365 a score of 9. Both the tools are easy to use and fare well when it comes to user interface.

2. Automation

The purpose of automation is to simplify complex tasks and eliminate redundant activities so that users can devote their time to things that really matter.

For example, automation features in LMS take care of most mundane administrative tasks, thus reducing errors and enhancing users’ efficiency.

PP TM Settings Notifications

ProProfs Training Maker is packed with automation features that can make your course creation journey a smooth sail.

Learner self-enrollment, automated email notifications, and quiz scoring and grading are some of the key automation features by ProProfs Training Maker that I found extremely useful.

Also, you can automate the process of assigning certificates on course completion, which reduces the chances of any errors.

Watch: How to Automate Quiz Scoring & Grading

LMS365, on the other hand, uses Microsoft 365’s Power Automate for automation. This integration allows for sophisticated workflow automation, including notifications, approvals, and data synchronization, across Microsoft applications.

Thanks to Power Automate, you get extensive possibilities to automate and optimize processes in LMS365.


I will give ProProfs Training Maker a score of 8 and LMS365 a score of 9. LMS365’s integration with Power Automate provides a more advanced level of automation, which makes it a clear winner in this case.

3. Customization

Customization in LMS is crucial as it helps you tailor your training programs just the way you want. It elevates user engagement and takes the learning experience to a whole different level.

PP TM Settings Advance

While using ProProfs Training Maker, I was impressed with its extensive customization capabilities. The software offers an array of fonts, themes, colors, and designs to choose from. You can also add your brand’s logo and give a personalized look to your LMS.

Also, courses can be categorized neatly into categories, and you can also create user groups with different sets of permissions. Not just this, you can also customize the course certificates by changing their number, title, completion dates, etc.

Watch: How to Configure Your Online Course Settings

LMS365 Course Catalog Settings

LMS365 also offers customization options. However, I feel its customization capabilities are limited as compared to ProProfs Training Maker. The good part is that the software’s integration with Microsoft 365 allows for customized workflows and task automation tailored to your specific needs.


I will give ProProfs Training Maker a 9 and LMS365 an 8. ProProfs Training Maker is a clear champion, given the fact that it provides far more customization options.

4. Privacy and Security

Privacy and security in LMS are paramount to protect your course content from unauthorized users and data breaches. The range of features in this category includes data encryption, role-based access control, data backups, security updates, and secure login authentication.

With robust security features in place, you can easily safeguard your institutional data and ensure a safe learning environment.

Privacy and Security

ProProfs Training Maker comes packed with a top-notch security system comprising features for password protection of courses, single sign-on, and role-based permissions.

Hosted at AWS and IBM data centers, this software ensures your learning platform is highly secure. It is also GDPR compliant and allows you to enable two-factor authentication to strengthen data security.

Coming to LMS365, it aligns with Microsoft’s strict security standards. It also benefits largely from Microsoft’s extensive security infrastructure, which includes features like identity and access management, data loss prevention, and threat protection. In terms of security, I feel LMS365 is as powerful as ProProfs Training Maker.


Since both tools provide a strong security infrastructure for user data and course content, I will give them a score of 9. It’s a tie!

5. User Management

User management in LMS is a system that enables you to add, edit, or delete user information. Using this feature, you can create user accounts, manage user profiles, assign permissions, and foster instructor collaboration.

PP TM Add New User

PP TM Add New User Popup

ProProfs Training Maker houses a solid user management system where you can assign specific roles and permissions to individual users and groups.

I really like how you can add a few learners manually to the LMS. In case you have a large number of learners, the tool allows you to bulk import user details from Gmail or Microsoft account. Simple, right?

You can also set expiration dates for accounts in case of inactivity and keep user records up to date.

LMS365 Admin Add_invite_users

LMS365’s integration with Azure Active Directory simplifies user management. There is a Microsoft365 Global admin who can add or remove LMS admins, configure global LMS settings, and manage API keys.

The tool also offers other roles such as LMS admin, course admin, catalog admin, line manager, instructor, supervisor, and learner – each role carrying a specific set of permissions.


It’s a tie. I will give each one a score of 9 since both tools have a strong and advanced user management system.

6. Gamification

Gamification is a paramount feature of LMS platforms. Incorporating game-like elements, such as badges, quizzes, points, leaderboards, and learning pathways, in training programs is a great way to boost engagement and participation.

By making learning easy and fun, gamification also improves knowledge retention in learners.

PP TM Leader board

ProProfs Training Maker is loaded with gamification features, making learning a fascinating experience. With interactive gaming elements like leaderboards, points, and badges, I found this tool apt for boosting training completion rates.

It also gives the option to add flash cards and scored and branching quizzes to courses, increasing the motivation level of learning and taking the learning experience to a whole new level.

LMS365 leaderboard screen

LMS365 also offers a wealth of tools for gamification. Leaderboards, progress dashboards, and point system are a few features that help make your training courses interesting and interactive for learners.

What I particularly like about this software is its course creator feature that gives administrators the option to create custom quizzes for a fun learning experience.


I will give ProProfs Training Maker a 9 and LMS365 an 8. ProProfs Training Maker offers more extensive gamification features than LMS365.

7. Integrations

Integrations show how seamlessly a tool teams with other platforms. Strong integrations are the sign of a powerful tool. They make a platform more versatile in its use cases, delivering a top-notch learning experience.

PP TM Settings Integration

I am impressed with the power-packed thirLMS365 also offers a wealth of toolsd-party integrations offered by ProProfs Training Maker that help elevate its capabilities as a learning solution. It works beautifully with some of the most common yet useful tools like WordPress, Zoom, Salesforce, MailChimp, and many others.

Using these integrations, I could build a robust learning ecosystem and provide a 360° learning experience.

LMS365 excels in integration within the Microsoft 365 ecosystem, seamlessly connecting with applications such as SharePoint and Teams. This makes it an optimal choice for organizations deeply invested in the Microsoft environment.


ProProfs Training Maker deserves a 9 here and LMS365 an 8, because of the wider set of integrations provided by the former.

8. Reporting

Thorough reporting and analytics are instrumental in tracking learner progress and evaluating training effectiveness. With insightful data up your sleeves, it gets easy to make informed L&D decisions for trainers and learners.

ProProfs Training Maker is equipped with a comprehensive reporting system that provides useful insights into various aspects of your training course.

Using its reporting system, I could keep a close track of learners’ course progress, group performance, and engagement analytics. Also, the quizzes help in identifying and fixing knowledge gaps in courses.

The best part is that reports can be filtered by days and dates, helping you make sense of the vast amount of data.

Watch: How to Analyze Training Course & Quiz Results

LMS365 Admin My_Learning_Hub

LMS365’s reporting system is also decent. It helps in on-screen tracking of live data and provides advanced analytics that are powered by Microsoft’s Power BI. You can also compare the performance of learners in different courses of a particular catalog.


For this category, it’s a tie since both LMS365 and ProProfs Training Maker comprise an advanced reporting system that can help you gauge learner progress and performance.

9. Customer Support

Customer support is another essential parameter that should be considered when comparing two tools. Today, organizations want to invest in tools that not only provide great functionality but also come with a strong support system that promises instant issue resolution.

PP how can we help you

ProProfs Training Maker is noted for its prompt customer support.

From what I have experienced, ProProfs Training Maker offers solid customer support across channels including phone call, email, and live chat. They also have a comprehensive self-service knowledge base in place to help users solve problems quickly and conveniently.

Everytime I have an issue with this tool, I directly refer to its knowledge base. The problem is solved most of the time. In cases where I need human support, I contact them through phone, and the experience is always amazing.

LMS365 Contact Us

LMS365 also comes with an online knowledge base. It’s also active on several social media platforms. However, I always find it difficult to contact their support team.

I usually generate tickets for issues but get a response after 2 or 3 days.


I will give ProProfs Training Maker a 10 and LMS365 a 7 here. When it comes to customer support, I feel ProProfs Training Maker is unbeatable with its fast customer support.

10. Pricing

Pricing is another factor that is paramount for users when comparing two tools. Every organization wants to invest in a tool that fits in their budget and provides the best bang for their bucks.

With complete information on price plans, including additional charges, per-user costs, and subscription fees, users are better positioned to make sound buying decisions.

PP TM Pricing page

A major reason I like ProProfs Training Maker is its transparency when it comes to pricing. The plans are quite straightforward, with no month-end hidden charges.

Here are the subscription plans it offers:

  • Free Plan (Forever FREE for up to 10 learners)
  • Business Plan (Starts at $1.97/active learner/month)

Its business plan includes unlimited courses, groups, classrooms, quizzes, and surveys. You also get a custom domain, custom certificates, gamification, and over 100 premium courses.

The best part is you get a 15-day money-back guarantee, which means if you cancel the subscription within 15 days, you won’t be charged.

LMS 365 Pricing page

LMS365 offers a freemium plan with limited features. The pricing details are not transparent. Their pricing page provides information on the features offered in each plan. You will have to request a quote and wait for an expert to get back, which might take hours or even days.


As I see it, ProProfs Training Maker is a clear winner here with its transparent pricing; therefore, it gets a 10. I will give LMS365 a 7 here.

Which Is Better: ProProfs Training Maker or LMS365?

Before I declare the winner, let me share the pros and cons of ProProfs Training Maker and LMS365.

ProProfs Training Maker


  • A vast library of expert-designed ready-to-use courses on essential topics like OSHA and workplace safety.
  • The interface (UI) is a standout feature, boasting an intuitive and clean design
  • Offering training materials and courses in over 70 languages, including English, French, and Spanish. This multilingual capability ensures that language is never a barrier when addressing the diverse training needs of a global audience.
  • The platform’s mobile-responsive design ensures that courses, quizzes, and related tools remain accessible and functional on all devices, regardless of the operating system.
  • Gamification takes center stage with ProProfs Training Maker, incorporating engaging features such as points, badges, leaderboards, and brain games. These elements add an element of fun to the learning process, keeping learners motivated and involved.


  • The free plan is limited to a maximum of 10 learners.
  • Frequent feature updates can be overwhelming, especially for new users.



  • LMS365 seamlessly integrates with Microsoft 365, including SharePoint, Teams, and OneDrive, making it an ideal choice for organizations already invested in the Microsoft ecosystem.
  • Integration with Power BI facilitates in-depth data analysis for data-driven decision-making.
  • Intuitive and user-friendly interface, reducing the learning curve for both administrators and learners. Its design promotes ease of navigation and accessibility, contributing to a positive user experience.
  • Streamlines user management by syncing with your existing Microsoft 365 user base. This simplifies user onboarding, role assignments, and access control, reducing administrative overhead.
  • Built on the secure Microsoft 365 platform, LMS365 benefits from robust security measures and compliance standards.


  • Pricing is not transparent
  • Dependency on Microsoft ecosystem can be a limitation for organizations using other productivity tools

The Verdict

Based on the analysis above, I believe ProProfs Training Maker deserves to be the winner. It’s simple, user-friendly, and packed with all the necessary features to create training programs.

If you are a first-time user, I am sure you will fall in love with its sleek interface, awesome support, advanced automation, and gamification features.

Even in terms of pricing, ProProfs Training Maker enjoys a clear edge. Its pricing plans are straightforward, honest, and transparent, with no hidden charges or surprises.

FREE. All Features. FOREVER!

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About the author

Kamy Anderson is an online training expert and a product manager. He leads the product vision and strategy of ProProfs Training Maker. Kamy blogs about trends in eLearning, online training, employee training, gamification, LMS, AI, and more. His articles are published in eLearningIndustry, TrainingMag, Training Zone, and Learning Solutions Magazine. You can connect with Kamy on LinkedIn.