{"id":42485,"date":"2022-03-08T16:12:30","date_gmt":"2022-03-08T16:12:30","guid":{"rendered":"https:\/\/www.proprofs.com\/c\/?p=42485"},"modified":"2025-03-24T16:44:48","modified_gmt":"2025-03-24T16:44:48","slug":"employee-onboarding-best-practices","status":"publish","type":"post","link":"https:\/\/www.proprofstraining.com\/blog\/employee-onboarding-best-practices\/","title":{"rendered":"10+ Best Practices for Employee Onboarding You Should Follow"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Are you following proven best practices for new <\/span><span style=\"font-weight: 400;\">employee onboarding<\/span><span style=\"font-weight: 400;\">? If you\u2019re yet to see the best side of onboarding, this post is for you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Without a set of generally accepted methods, new hire onboarding will never fetch you the desired results that you want to see in your new team members.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to <\/span><a href=\"https:\/\/techjury.net\/blog\/onboarding-statistics\/#gref\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">data<\/span><\/a><span style=\"font-weight: 400;\"> from Techjury:<\/span><\/p>\n<ul>\n<li>35% of companies spend zero dollars on onboarding<\/li>\n<li><span style=\"font-weight: 400;\">a negative onboarding experience doubles the chances of an employee seeking opportunities elsewhere<\/span><\/li>\n<li><span style=\"font-weight: 400;\">new employees with positive onboarding experience are 18x more committed to their employer<\/span><\/li>\n<li><span style=\"font-weight: 400;\">organizations with formal onboarding training are less likely to lose more than 60% of their entire workforce within four years<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These statistics show the significant role employee onboarding plays in retention, which no right-thinking companies can ignore.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In fact, the stage for employee engagement, performance, and productivity is set right at the time of onboarding. <\/span><span style=\"font-weight: 400;\">Companies with the best onboarding programs<\/span><span style=\"font-weight: 400;\"> will agree to this.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Considering all this, it helps to know the best onboarding practices so that you can make the most of the process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Read on to find out what a good <a href=\"https:\/\/www.proprofstraining.com\/blog\/employee-onboarding-process\/\">onboarding process<\/a> looks like.<\/span><\/p>\n<p><strong>Watch: How to Create an Employee Onboarding Training Program<\/strong><\/p>\n<p><iframe loading=\"lazy\" title=\"YouTube video player\" src=\"https:\/\/www.youtube.com\/embed\/m0-fmBvN8O8\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<h2><span class=\"ez-toc-section\" id=\"10_Best_Practices_for_Onboarding_New_Employees\"><\/span>10+ Best Practices for Onboarding New Employees<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-42486\" src=\"https:\/\/www.proprofs.com\/c\/wp-content\/uploads\/2022\/03\/t1-min.png\" alt=\"t1-min\" width=\"512\" height=\"300\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Every quality onboarding process is set up for maximum engagement with new hires, faster opportunities for contributions to a business, and retention. Only sound onboarding practices can help you achieve these goals.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Go through the following best practices for employee onboarding and <a href=\"https:\/\/www.proprofstraining.com\/blog\/employee-onboarding-process\/\">implement your onboarding<\/a> standards for positive results.<\/span><\/p>\n<h3><b>1. Start Early<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Contrary to what most organizations think, onboarding should kick-start well before new employees\u2019 first day at work. Generally, there is a gap of a few days, weeks, or even months between receiving a job offer and joining a new workplace.<\/span><\/p>\n<p>As a part of your <a href=\"https:\/\/www.proprofstraining.com\/blog\/employee-onboarding-checklist\/\">pre-onboarding checklist<\/a>, you can use that time interval to stay in touch with the incoming employees and help them warm up gradually.<\/p>\n<p>For example, you can share the upcoming onboarding plan to give them an idea of what they can look forward to. This can remove the silent interval arising from a complete lack of communication.<\/p>\n<h3><b>2. Give a Memorable Welcome<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">A memorable first impression should be the day\u2019s main theme when new employees join your organization. For this, you can:<\/span><\/p>\n<ul>\n<li>send out a warm welcome email<\/li>\n<li><span style=\"font-weight: 400;\">set up their workspace<\/span><\/li>\n<li><span style=\"font-weight: 400;\">distribute a welcome kit<\/span><\/li>\n<li><span style=\"font-weight: 400;\">provide job-related tools &amp; resources<\/span><\/li>\n<li><span style=\"font-weight: 400;\">arrange a meet-and-greet with colleagues &amp; managers<\/span><\/li>\n<li><span style=\"font-weight: 400;\">organize a lunch with teammates<\/span><\/li>\n<\/ul>\n<p>The idea is to let the new hires feel at home the moment they step into your office. Show how excited you are to have them on board as new members by setting the right tone from the first day onwards.<\/p>\n<h3><b>3. Complete the Paperwork<\/b><\/h3>\n<p>Ideally, the HR paperwork shouldn\u2019t take too much time. Get these out of the way as soon as you can.<\/p>\n<p><span style=\"font-weight: 400;\">Documents such as offer letters, employment contracts, benefits forms, tax forms, and others are important both for employers and employees. So, you should complete them in the initial days of new staff onboarding.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These documents serve as official employment records with a company and outline employees\u2019 rights and responsibilities. Once you\u2019re done with the paperwork, you can initiate onboarding and role-based training.<\/span><\/p>\n<h3><b>4. Share Company Information<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">A key part of employee onboarding is introducing new hires to a company. To ensure that they get to know your organization better, you need to share information on your company history, structure, key members, vision, mission, values, and corporate culture.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Avoid overwhelming employees with streams of information. Share a custom booklet to enable them to go through the particulars quickly. There are <\/span><a href=\"https:\/\/www.inc.com\/young-entrepreneur-council\/8-unusual-but-effective-ways-to-communicate-your-culture-to-new-hires.html\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">many other similar steps<\/span><\/a><span style=\"font-weight: 400;\"> you can take to communicate your company culture.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This practice will enable new hires to understand and adjust to the new environment helping them align better to the new culture, people, and work style.<\/span><\/p>\n<h3><b>5. Involve Top Management<\/b><\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-42487\" src=\"https:\/\/www.proprofs.com\/c\/wp-content\/uploads\/2022\/03\/t2-min.png\" alt=\"t2-min\" width=\"512\" height=\"252\" \/><\/p>\n<p>It is true that HR departments usually run the show when it comes to onboarding, but that doesn\u2019t mean it is solely their responsibility. It takes senior management, managers, and team members to successfully implement an onboarding program.<\/p>\n<p><span style=\"font-weight: 400;\">This situation is similar to what an African proverb says, \u201cIt takes a village to raise a child.\u201d it takes an entire company to induct a new hire successfully.<\/span><\/p>\n<p>An interactive session or two between new hires and top management can add value to onboarding. It shows the management team\u2019s interests in welcoming new hires and transitioning them to productive members of the company.<\/p>\n<p><span style=\"font-weight: 400;\">It also serves as an icebreaker and provides opportunities for employees to know the management\u2019s thoughts and beliefs.<\/span><\/p>\n<h3><b>6. Use Onboarding Software<\/b><\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-42488\" src=\"https:\/\/www.proprofs.com\/c\/wp-content\/uploads\/2022\/03\/t3.png\" alt=\"t3\" width=\"512\" height=\"247\" \/><\/p>\n<p><a href=\"https:\/\/www.proprofstraining.com\/blog\/best-employee-onboarding-software\/\"><span style=\"font-weight: 400;\">Employee onboarding software<\/span><\/a><span style=\"font-weight: 400;\"> can help you streamline the process by automating many of the tasks. By using them, you can create onboarding courses and assessments, share them with your new hires, track progress and completion, and view detailed reports.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These solutions drastically cut down paperwork as most of the tasks are performed online. You can use these tools to onboard new employees remotely. Best of all, you can ensure consistency in training across your organization.<\/span><\/p>\n<p>Some of the top learning management systems support social learning and knowledge base, which new hires find helpful while learning the ropes.<\/p>\n<h3><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-42489\" src=\"https:\/\/www.proprofs.com\/c\/wp-content\/uploads\/2022\/03\/t4.png\" alt=\"t4\" width=\"512\" height=\"400\" \/><b>7. Conduct Regular Check-Ins<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A regular one-on-one check-in with new hires is indispensable in onboarding. It enables you to gain insights into how things are shaping up, whether the employees are adjusting to their newfound position, and so on. You can provide the best employee onboarding experiences accordingly based on this information.<\/span><\/p>\n<p>Likewise, the new hires will feel heard, and they can share their challenges and other experiences directly. This practice will motivate them to make the most of their onboarding.<\/p>\n<p><span style=\"font-weight: 400;\">This way, you can reduce the risk of losing new employees due to miscommunication, unclear expectations, and low morale.<\/span><\/p>\n<h3><b>8. Facilitate Team Interactions<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Just like a regular one-on-one between managers and new employees, an interplay between the employees is crucial. Provide ample opportunities to them to connect and exchange ideas. Such activities will foster the necessary support and create a sense of belonging to the new environment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While onboarding new employees, you can organize a team lunch, group discussions, team introduction, joint projects, and other <\/span><a href=\"https:\/\/www.proprofstraining.com\/courses\/team-building-activities\/\"><span style=\"font-weight: 400;\">team-building activities<\/span><\/a><span style=\"font-weight: 400;\"> toward this end.<\/span><\/p>\n<p><strong>\u00a0Watch: Team Building Activities Training Course<\/strong><\/p>\n<p><iframe loading=\"lazy\" title=\"YouTube video player\" src=\"https:\/\/www.youtube.com\/embed\/7JPuUBRsIuM\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<div class=\"try_free_button\" style=\"text-align: center;\">\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<a class=\"round_btn try-btn1\" href=\"https:\/\/www.proprofstraining.com\/courses\/team-building-activities\/\">Get This Course<\/a><\/div>\n<h3><b>9. Assign a Buddy\/Mentor<\/b><\/h3>\n<p><a href=\"https:\/\/www.gartner.com\/en\/documents\/3983887\/managing-the-new-hire-experience-during-and-after-covid\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">Research<\/span><\/a><span style=\"font-weight: 400;\"> by Gartner shows that 74% of new hires consider their peers to be the most helpful source of support during onboarding.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A buddy or mentor can be a new hire&#8217;s right-hand man for everything,\u00a0 right from showing around the office to demonstrating how a task is done. They usually work in the same department and in a similar role as the new hire.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They serve as a point of contact for any queries and concerns, enabling a smooth transition of the new hires to new work culture. Make sure you choose employees who show leadership skills as the buddy or mentor.<\/span><\/p>\n<h3><b>10. Set Goals &amp; Expectations<\/b><\/h3>\n<p>When you set clear job goals and expectations at the outset, your new hires can start working on them early on. This practice will make them easier to visualize what they need to do in their position.<\/p>\n<p><span style=\"font-weight: 400;\">The goals should be both short-term and long-term, and they should not be vague. For example, you can set <\/span><a href=\"https:\/\/www.proprofstraining.com\/courses\/how-to-set-smart-goals\/\"><span style=\"font-weight: 400;\">SMART goals<\/span><\/a><span style=\"font-weight: 400;\"> that revolve around specific and realistic deliverables that employees are supposed to achieve in a time-bound manner.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-42490\" src=\"https:\/\/www.proprofs.com\/c\/wp-content\/uploads\/2022\/03\/t5.png\" alt=\"t5\" width=\"512\" height=\"226\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">New hires should be able to contribute to your organization in a measurable way. These goals and expectations can guide them through every task with single-minded focus.<\/span><\/p>\n<h3><b>11. Get Timely Feedback<\/b><\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-42491\" src=\"https:\/\/www.proprofs.com\/c\/wp-content\/uploads\/2022\/03\/t6.png\" alt=\"t6\" width=\"512\" height=\"468\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Nothing can be more discouraging to employees than managers dismissing the employees\u2019 ideas and suggestions right away. If you leave the room open for feedback, new hires can present solutions to problems and give you a new perspective on things that you didn\u2019t know about.<\/span><\/p>\n<p><a href=\"https:\/\/www.proprofssurvey.com\/\"><span style=\"font-weight: 400;\">Online surveys<\/span><\/a><span style=\"font-weight: 400;\"> can be a great way to feel the pulse of your new hires, what they think about your onboarding program, and what suggestions they have to offer.<\/span><\/p>\n<p>Feedback from them is the best way to confirm whether all the hard work you put in the process is actually paying off.<\/p>\n<p>This makes it one of the best practices for onboarding new hires.<\/p>\n<h3><b>12. Take Offboarding Seriously<\/b><\/h3>\n<p>The primary goal of every onboarding process is to maximize employee retention and productivity through systematic acclimatization. However, if a <a href=\"https:\/\/flair.hr\/en\/blog\/attrition-rate\/\">new hire does leave<\/a> your organization within a few weeks or months, it\u2019s essential to examine what went wrong and whether you could have prevented that from happening.<\/p>\n<p><span style=\"font-weight: 400;\">This is where <\/span><a href=\"https:\/\/www.hibob.com\/hr-glossary\/offboarding\/\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">offboarding<\/span><\/a><span style=\"font-weight: 400;\"> can help you. You can conduct exit interviews to gather feedback from outgoing employees. By seeking information on their impression of your organization, and what they think did and didn\u2019t work, you can do a course correction and prevent avoidable mistakes from recurring.<\/span><\/p>\n<p>A standardized offboarding can, thus, help improve your new employee onboarding for better outcomes.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Give_Employee_Onboarding_Your_Best_Shot\"><\/span><strong>Give Employee Onboarding Your Best Shot!<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Some people say employee onboarding is easier said than done. It is true only when you don\u2019t know where you\u2019re directing your efforts and attention and when everything becomes disorganized.\u00a0<\/span><\/p>\n<p>Initially, it may look like an uphill task, but it will become manageable once you chart it out.<\/p>\n<p><span style=\"font-weight: 400;\">With these best practices, you can take charge of employee onboarding and save any critical steps from falling through the cracks. You can streamline the process and expect only positive results.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Attract, engage, and retain the right talent in your industry. All you need to remember is what you need to do each day or week of the onboarding with these examples of onboarding process.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you following proven best practices for new employee onboarding? If you\u2019re yet to see the best side of onboarding, this post is for you. Without a set of generally accepted methods, new hire onboarding will never fetch you the desired results that you want to see in your new team members. According to data&#8230;<\/p>\n","protected":false},"author":3,"featured_media":44602,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[26],"tags":[],"class_list":["post-42485","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-onboard-new-hires"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Practices for Employee Onboarding You Should Follow<\/title>\n<meta name=\"description\" content=\"Set your expectations from new hires high and go on to achieve them with these onboarding best practices. 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Make the most of it and ensure a high employee retention.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.proprofstraining.com\/blog\/employee-onboarding-best-practices\/","og_locale":"en_US","og_type":"article","og_title":"Best Practices for Employee Onboarding You Should Follow","og_description":"Set your expectations from new hires high and go on to achieve them with these onboarding best practices. 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His blog focuses on trends in eLearning, online training, webinars, course development, employee training, gamification, LMS, AI, and more. Kamy's articles have been published in eLearningIndustry, TrainingMag, Training Zone, and Learning Solutions Magazine. 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