{"id":11112,"date":"2017-11-08T06:09:25","date_gmt":"2017-11-08T06:09:25","guid":{"rendered":"https:\/\/www.proprofs.com\/c\/?p=11112"},"modified":"2026-01-23T14:29:41","modified_gmt":"2026-01-23T14:29:41","slug":"what-is-online-training-system","status":"publish","type":"post","link":"https:\/\/www.proprofstraining.com\/blog\/what-is-online-training-system\/","title":{"rendered":"What Is Online Training System? Complete Guide With Features and Examples"},"content":{"rendered":"

I\u2019ve worked with numerous organizations, and one thing is clear: the biggest challenge businesses face today is keeping their workforce skilled and adaptable. The world is changing rapidly, and if employees aren\u2019t continuously learning, they risk falling behind. This makes investing in employee growth a necessity.<\/span>
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\n<\/span>McKinsey reports that <\/span>87%<\/b><\/a> of companies are facing skill gaps or expect to in the near future. Warren Buffet\u2019s advice rings true:<\/span> \u201cThe most important investment you can make is in yourself.\u201d<\/span><\/i> But it\u2019s not just about individual growth but equipping your team with the skills they need to thrive. That\u2019s precisely why online training systems are so important. <\/span><\/p>\n

In this guide, I\u2019ll cover everything you need about an online training system – from understanding what they are and their key benefits to exploring essential features and real-world use cases. Read on to find out.<\/span><\/p>\n

<\/span>What Is an Online Training System?<\/b><\/span><\/h2>\n

As the term suggests, an <\/span>online training system<\/span> is a digital platform or tool to deliver educational content and training programs over the Internet. Using these platforms, you can easily create online courses accessible on various devices, such as desktop PCs, laptops, and mobile devices.<\/span><\/p>\n

One of the hallmarks of an online training system is its ability to be used anytime, anywhere. This curtails the undue reliance on traditional <\/span>classroom-based training<\/b> and <\/span>live instructors<\/span>.<\/span><\/p>\n

Online instructors can create, store, and assign training content in various formats at one centralized location, such as presentations, infographics, audiovisuals, and more. Other features include personalized learning paths, online classrooms, reports, and analytics.<\/span><\/p>\n

<\/span>Key Features of Online Training Management Systems<\/b><\/span><\/h2>\n

Not all online training management system is created equal. When choosing and investing in the right online training tools, one has a sea of options before them. Regardless of the tool you choose to implement <\/span>online training programs<\/span>, these seven key features are an absolute must-have.<\/span><\/p>\n

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  1. Easy to Set Up and Run
    \n<\/b>Believe it or not, there are online training tools that take months to create professional courses. You can avoid falling into this pit by ensuring that the <\/span>online training software<\/b> you have chosen is easy to set up and run. Preferably, it should be cloud-based and let you streamline and standardize <\/span>online training hassle-free<\/span>.
    \n<\/span>You may ask why cloud-based. With a cloud platform, you don\u2019t have to worry about setting up new servers, moving the application to the server, or configuring the application.<\/span><\/li>\n
  2. Works Seamlessly Across Multiple Devices
    \n<\/b>Considering the growing use of mobile devices, choosing online training software that lets users access training from virtually any device is essential. Only then can you call it a complete training system.<\/span>Go for a tool designed by training professionals and software experts who believe in offering a robust user experience. The design should be simple, easy to understand, and responsive so that the courses adapt across different devices and run on <\/span>multiple operating systems<\/span>.
    \n<\/span>This feature, shared in a cloud training system, will allow learners to take training at their convenience from a location of their choice. Moreover, the course designers will be confident that the content will fit the learner’s device.<\/span><\/li>\n
  3. Supports Course Authoring Capabilities
    \n<\/b>An     eLearning tool<\/a> with authoring capability should be another primary consideration when you are out in the market looking for tools. Using such software, you can easily author online training courses. After that, you can edit, manage, and distribute them effortlessly. <\/span>The tool should offer an intuitive interface so that even the less tech-savvy users can get the hang of it without taking any help.<\/span>Also, while your online training tool should support course authoring abilities, it should allow you to upload new course material or reuse any pre-existing documents and media.<\/span><\/li>\n
  4. Supports Integration With Other SaaS Tools
    \n<\/b>Nowadays, it has become a trend for most businesses to rely on multiple systems to meet their organization\u2019s training needs.<\/span>That\u2019s why selecting a platform that integrates seamlessly with other useful tools is essential. This removes the need to buy and use different software applications separately.<\/span>For instance, ProProfs Training Maker integrates with popular tools such as MailChimp, SugarCRM, and Salesforce.
    \n<\/span>When equipped with a group of equally powerful tools, you can expect better training, improved productivity, and an all-around positive impact on organizational growth.<\/span><\/li>\n
  5. Offers Online Assessments & Quizzes
    \n<\/b>After training content is created, it is a good idea to include timed <\/span>quizzes to track learners\u2019 progress.
    \n<\/span>A top-notch online training system should allow the <\/span>course designers<\/span> to include several questions that make it easy to evaluate learners\u2019 knowledge. You should be able to compare their knowledge before starting a course with knowledge after completing it. <\/span>Also, the online software for training should allow the <\/span>trainers to grade<\/span> their learners so that it helps them make necessary improvements.<\/span><\/li>\n
  6. Offers a Range of Customization Options
    \n<\/b>While a platform may offer an <\/span>impressive library<\/span> of courses and <\/span>ready-to-use training templates<\/b>, training providers will still need to make necessary changes to support specific learning requirements.<\/span>The chosen tool should offer the option to<\/span> personalize the training<\/span> environments by branding with a company-specific logo and color. If you commit the mistake of using software that doesn\u2019t offer the flexibility to customize and white label, you will need to hire a developer.<\/span>Apart from customization, your employee training systems should support easy sharing and embedding of course links. <\/span><\/li>\n
  7. Allows to Track Progress & Generate Custom Reports
    \n<\/b>Monitoring your trainees\u2019 progress helps identify ways to improve the learning experience \u2013 which is why analytics for learning outcomes is a mandatory feature. Ensure that your chosen tool allows you to generate custom reports.
    \n<\/span>The reports should offer information related to <\/span>completed and pending courses, a summary of correct responses to identify areas for improvement<\/span>, engagement level, and time spent on each course.<\/span><\/li>\n<\/ol>\n
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    Easily Simplify Online Training Delivery
    \nAdopt an online training system today.<\/p>\n

    Get Started Now<\/a><\/div>\n<\/div>\n

    <\/span>Benefits of Using an Online Training System<\/b><\/span><\/h2>\n

    Over the years, I\u2019ve seen firsthand how robust cloud-based training systems can be. There are so many benefits that come with using them, and let me share a few that have stood out to me:<\/span><\/p>\n

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    • Flexibility<\/b>: Online training lets learners access materials anytime, anywhere, on any device, as long as they have a reliable internet connection. Unlike instructor-led training, which can be hard to coordinate and expensive, online training allows your team to learn at their own pace.<\/span><\/li>\n
    • Streamlined Administrative Tasks<\/b>: Online tools make it easy to enroll groups into training programs and manage them with automated messages, reminders, and announcements. With just a few clicks, you can add or remove learners, assign courses, and set expiry dates.<\/span><\/li>\n
    • Training Course Repurposing<\/b>: One thing I love about these systems is the ability to repurpose content. Once you create high-quality training, you can reuse it for future sessions, saving time and resources. This is especially useful when deploying the same training to different groups.<\/span><\/li>\n
    • Better Learner Performance<\/b>: According to <\/span>research<\/b><\/a>, online students often perform better than face-to-face classes. That\u2019s because online learning<\/a> can be tailored to individual needs and speeds.<\/span><\/li>\n
    • Consistent Training<\/b>: Online training systems ensure high-quality, consistent training. This is essential, especially for compliance training, where every learner must get the same material. No more worrying about trainers with different teaching styles causing gaps in learning.<\/span><\/li>\n<\/ul>\n

      If you want to improve your team\u2019s learning, a cloud-based training system could be the answer.<\/span><\/p>\n

      <\/span>Use Cases of Online Training Software<\/b><\/span><\/h2>\n

      Online training software is used by many organizations and individuals across industries. In my experience, it\u2019s a go-to solution for anyone looking to make learning more accessible and effective. <\/span><\/p>\n

      Here\u2019s a glimpse of who benefits the most:<\/span><\/p>\n

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      • Corporate Organizations<\/b>: Businesses of all sizes use online training software to upskill employees, onboard new hires, and deliver compliance training. It\u2019s a cost-effective way to ensure everyone is on the same page, regardless of location.<\/span><\/li>\n
      • Educational Institutions<\/b>: Schools, colleges, and universities leverage these platforms to offer remote learning, blended courses, and additional student resources. It\u2019s especially helpful for reaching learners who can\u2019t attend in person.<\/span><\/li>\n
      • Training Providers<\/b>: Professional training companies rely on online platforms to deliver courses to clients worldwide. These tools allow them to scale their offerings without geographical limitations.<\/span><\/li>\n
      • Nonprofits and NGOs<\/b>: These organizations often use online training to educate their staff and volunteers on policies, procedures, and initiatives. It helps keep their teams aligned and mission-driven.<\/span><\/li>\n
      • Freelancers and Entrepreneurs<\/b>: Content creators, coaches, and consultants use online training tools to build and sell their courses, reaching a global audience without physical classrooms.<\/span><\/li>\n<\/ul>\n

        No matter the <\/span>industry<\/b><\/a>, online training software is a game-changer for anyone looking to make learning easier, faster, and more impactful.<\/span><\/p>\n

        Here\u2019s a case study for you that clearly shows how popular brands like Tupperware are using ProProfs Training Maker for online training and assessments:<\/span><\/strong>
        \n<\/span><\/i><\/p>\n